Workspace Settings gives Enterprise admins more control over workspace access, video sharing, feature availability, and sub-workspace management in HeyGen.
This feature is only available on HeyGen Enterprise plans.
Changes made in Workspace settings apply going forward only. They do not retroactively update existing workspace access, invites, links, downloads, or shares.
Access Enterprise Workspace Settings
To open Workspace Settings:
Hover over your profile icon in the bottom left corner, then click Settings.
Click General to access Workspace Settings.
General Workspace Settings
Use the Workspace Settings section to manage access, sharing defaults, and admin controls.
Setting | Description | Access / Options |
Who Can Join This Workspace | Choose whether anyone with your email domain can join, anyone can request access, or only invited members can join. | Depends on workspace configuration |
Who Can Invite New Members | Choose whether everyone can invite members or only admins. | Depends on workspace configuration |
Public Invite Links | Choose who can create and use public invite links to join the workspace. When restricted, members will see that invite links are disabled by workspace settings. | Everyone in the workspace, only admins, or no one (private) |
Sub-workspace Access Control | Choose if parent workspace members automatically can get access to sub-workspaces. By default, all parent workspace members have access to all sub-workspaces. | Role-based access control |
Strict Quota Control for Sub-Workspaces | Choose if sub-workspaces can consume parent workspace quota. If toggled on, all sub-workspaces will only have access to their allocated quota. | Can be turned on or off |
Default Project Access | Choose whether new videos, assets, and projects are shared with the workspace by default or kept private. | Shared by default or private by default |
Video distribution
Use the Video distribution section to control how videos can be downloaded, published, and shared outside the workspace.
Setting | Description | Access / Options |
Video Download | Choose who can download videos from the workspace. When restricted, members will see that downloads are disabled by workspace settings. | All members, only admins, or no one (private) |
Public Publishing | Choose who can publish videos for public access. When disabled, members will not be able to make videos publicly accessible. | All members, only admins, or no one (private) |
Social Sharing | Choose who can share publicly published videos to social platforms. | All members, only admins, or no one (private) |
AI-assisted Watermark Enforcement | Enforce the AI-assisted watermark for all videos in the workspace. | Enabled or disabled |
Important: Social sharing depends on Public publishing.
If Public publishing is disabled, Social sharing is also unavailable.
If Public publishing is more restrictive, Social sharing cannot be less restrictive.
You can allow public publishing while still limiting or disabling social sharing.
Feature settings
Use Feature settings to control who can access selected creation features in HeyGen.
Setting | Description | Access / Options |
Custom Avatar Creation | Choose who can create custom avatars. When restricted, members will see that the feature is disabled by workspace settings. | All members, only admins, or no one (private) |
AI-generated Avatar Creation | Choose who can create AI-generated avatars. This setting is managed separately from custom avatar creation. | All members, only admins, or no one (private) |
Public Avatar Availability | Choose whether all public avatars are available, or only selected public avatars are available in the workspace. Admins can manage this through Manage public avatars. | All public avatars, only selected public avatars, or no public avatars access |
Brand System | Choose who can create Brand systems. | All members, only admins, or no one (private) |
Video Dubbing | Choose the default translation mode for Video Dubbing. | Speed mode, or Quality mode (uses double the credit amount) |
AI Governance
Control which LLM vendors can be used by selecting a restriction mode and choosing allowed vendors.
‼️ Danger Zone ‼️
Ownership Transfer
Assign a new owner who becomes the primary admin and takes ownership of all workspace resources.
Delete workspace
Permanently delete the workspace and all associated data for all members, including projects, assets, and history. ‼️ This action cannot be undone.
Members
Use the Members tab to manage workspace members more easily.
Feature | Description |
Member Search | Search workspace members directly from the Members tab. |
Member Filters | Filter between active and pending members. |
Export Member Statuses | Export member status information. |
Pending members are users who have been invited but have not yet accepted their invitation.
The Members page has been updated to make inviting users and managing members easier.
Sub-workspaces
Use the Sub-workspaces section to create and manage sub-workspaces with a clearer admin experience.
Setting | Description | Access / Options |
Billing Management | Choose how billing is managed when creating a sub-workspace. | Managed under parent workspace or independently |
Avatar Slots | Adjust Avatar slot allocation for each sub-workspace. | Admin-managed |
Premium Credits | Adjust Premium credit allocation for each sub-workspace. | Admin-managed |
API Credits | Adjust API credit allocation for each sub-workspace. | Admin-managed |
Workspace Controls | Manage related sub-workspace settings. | Admin-managed |
Pagination | Navigate through larger sub-workspace and member lists more easily. | Available in the updated UI |
Sub-workspaces with independent billing are considered self-managed sub-workspaces.
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