Workspace settings gives Enterprise admins more control over workspace access, video sharing, feature availability, and sub-workspace management in HeyGen.
This feature is only available on HeyGen Enterprise plans.
Changes made in Workspace settings apply going forward only. They do not retroactively update existing workspace access, invites, links, downloads, or shares.
Access Workspace settings
To open Workspace settings:
Go to Settings in your workspace.
Select Workspace settings.
General
Use the General section to manage workspace access, sharing defaults, and admin controls.
Setting | Description | Access / Options |
Who can join this workspace | Choose whether anyone with your email domain can join, anyone can request access, or only invited members can join. | Depends on workspace configuration |
Who can invite new members | Choose which members can invite others to the workspace. | Depends on workspace configuration |
Public invite links | Choose who can create and use public invite links to join the workspace. When restricted, members will see that invite links are disabled by workspace settings. | Space owner, Super admin, Creators, No one (private) |
Sub-workspace access control | Choose which parent workspace members automatically get access to sub-workspaces. By default, all parent workspace members have access to all sub-workspaces. | Role-based access control |
Default permissions for videos, assets, and projects | Choose whether new videos, assets, and projects are shared with the workspace by default or kept private by default. | Shared by default or Private by default |
Video distribution
Use the Video distribution section to control how videos can be downloaded, published, and shared outside the workspace.
Setting | Description | Access / Options |
Video download | Choose who can download videos from the workspace. When restricted, members will see that downloads are disabled by workspace settings. | Space owner, Super admin, Creators, No one (private) |
Public publishing | Choose who can publish videos for public access. When disabled, members will not be able to make videos publicly accessible. | Space owner, Super admin, Creators, No one (private) |
Social sharing | Choose who can share publicly published videos to social platforms. | Space owner, Super admin, Creators, No one (private) |
AI-assisted watermark enforcement | Enforce the AI-assisted watermark for all videos in the workspace. | Enabled or disabled |
Important: Social sharing depends on Public publishing.
If Public publishing is disabled, Social sharing is also unavailable.
If Public publishing is more restrictive, Social sharing cannot be less restrictive.
You can allow public publishing while still limiting or disabling social sharing.
Feature settings
Use Feature settings to control who can access selected creation features in HeyGen.
Setting | Description | Access / Options |
Custom avatar creation | Choose who can create custom avatars. When restricted, members will see that the feature is disabled by workspace settings. | Space owner, Super admin, Creators, No one (private) |
AI-generated avatar creation | Choose who can create AI-generated avatars. This setting is managed separately from custom avatar creation. | Space owner, Super admin, Creators, No one (private) |
Public avatar availability | Choose whether all public avatars are available, or only selected public avatars are available in the workspace. Admins can manage this through Manage public avatars. | All public avatars or Only selected public avatars |
Brand Kits | Choose who can create Brand Kits. | Space owner, Super admin, Creators, No one (private) |
Members
Use the Members tab to manage workspace members more easily.
Feature | Description |
Member search | Search workspace members directly from the Members tab. |
Member filters | Filter between active and pending members. |
Export member statuses | Export member status information. |
Pending members are users who have been invited but have not yet accepted their invite.
The Members experience has also been updated to make invite and member management easier.
Sub-workspaces
Use the Sub-workspaces section to create and manage sub-workspaces with a clearer admin experience.
Setting | Description | Access / Options |
Billing management | Choose how billing is managed when creating a sub-workspace. | Managed under parent workspace or Managed independently |
Avatar slots | Adjust avatar slot allocation for a sub-workspace. | Admin-managed |
Generative credits | Adjust generative credit allocation for a sub-workspace. | Admin-managed |
API credits | Adjust API credit allocation for a sub-workspace. | Admin-managed |
Workspace controls | Manage related sub-workspace settings through the updated UI. | Admin-managed |
Pagination | Navigate through larger sub-workspace and member lists more easily. | Available in the updated UI |
Sub-workspaces with independent billing are considered self-managed sub-workspaces.